Email Verified Caitlyn S
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Project Manager

  •  Roche
  •  Aug 2021 - Present

• Manage a team of Contract Associates who facilitate the events in partnership with internal customers to facilitate seamless execution of learning programs and consultation meetings with external stakeholders
• Review/Revise various contract agreements and negotiate these agreements with HCPs/HCOs/patients and various partners
• Interface regularly with business leads, project owners, compliance, HR and legal
• Coordinate and finalize all agreements for sub-consultants prior to pursuit submission
• Understand Roche Policies & Procedures, be a 'gatekeeper' between Legal, Compliance and various stakeholders across the organization, as it applies to contracting
• Demonstrate agility and ability to perform in a highly fast-paced, matrix environment where cross-team collaboration is crucial
• Build and manage relationships, identify and develop solutions that bring value to the business, while communicating effectively with our partner
• Manage the compilation of unique CPP applications for submission to Health Canada and foreign embassies/consulates to obtain legalization on the safety of Roche products for international commerce based on the World Health Organization’s good manufacturing practice guidelines.
• Facilitate and coordinate the orientation and logistics for on-boarding new hires that join the organization throughout Canadian offices
• Lead for SEA Social Committee initiatives by identifying and developing solutions that bring value to the business, while embodying team culture that encourages inclusivity, accountability & enables trust
• Responsible for training new SEA team members for various COEs as well as managing overall on-boarding experience

Marketing Coordinator

  •  Ericsson
  •  Aug 2019 - Apr 2021

• Create strategic marketing and communications for internal and external events, advertisements, campaigns, trade shows, speeches and presentations
• Oversee, write and edit content for communication channels while leveraging and incorporating new and existing media communication channels
• Collect and analyze data on sales as well as quarterly reports, forecasting and take the lead planning stakeholder meetings
• Manage job requisitions ensure we are using up-to-date on recruitment compliance and provide a positive candidate experience throughout the entire interview process
• Manage the development of client-facing content, including some concluding conference materials, templates, ads and digital properties
• Yearly lead coordinator for Canadian offices and Canadian customers attending the Mobile World Congress in Barcelona
• Culture head and primary point of contact with Ericsson Toronto for project deliverable's as it relates to culture initiatives, marketing & communications
• Sponsorship Coordinator; identify, respond to, and track all Canadian sponsorship's and donations
• Leveraging research, create compelling stories to be included in presentations and proposals, supporting sales initiatives
• Acting as key liaison for customers and Ericsson sales VPs by being in continuous correspondence collecting all collateral and ensuring deadlines for deliverable are met
• Responsible for management of experiential division budget, agency retainer and scope of work, ensuring maximum ROI and overall expenditures remain in line with agreed budgets
• Designing and purchasing print & digital material content while maintaining Ericsson standards
• Collaborating with cross-functional teams to secure alignment on perspectives, insights, goals, audiences, strategies, and KPI

Administrative Assistant

  •  Metrolinx
  •  Aug 2017 - May 2019

• Developed and supported the execution of communication tactics for assigned project and produced department marketing material/campaigns
• Managed Commercial department operations, including development of metrics with management team, and monthly reporting on KPIs
• Worked with human resources to meet hiring volumes and headcount goals, gathers key input for candidate slates, and provides feedback on candidates and influences hiring decisions
• Oversaw and reviewed communication distributed to all project documentation to key stakeholders, including requirements, project schedules, budgets, status reports, accomplishments, and overview of risks and post-mortem reviews
• Effectively and proactively managed events including town halls and other functional events, assisting in organizing content, attendees, facilities, and presenters
• Coordinated with internal stakeholders for department operations (legal, procurement, finance, I.T.)
• Organized training sessions for Metrolinx Capital Project Group (CPG) project delivery and support teams on new procedures, processes and associated systems along with training material – part of Change Management initiative
• Accountable for leading the annual situation assessment and business plans, for Corporate Partnership
• Event Planner; executed monthly town halls, team building events, fundraisers (Metrolinx Winter Gathering - Charity Event for Sick Kids Hospital, SickKids VS MomStrong)
• Wrote, edited and published quarterly internal newsletter
• Monitored and reconciled budgets for assigned offices, prepares and submits expenses


BComm Business & Marketing Management

  •  University of Guelph