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Executive Assistant w/ 17 years experience

  • $30.00 / hr
  • Alberta
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Accomplished, progressive, & multi-faceted administrative management executive with seventeen (17) years of experience supporting office executives, managers, and numerous in-house groups and teams, in diverse and fast-paced environments to improve operations and add value to the operation. Proficient at quickly adapting to and enhancing company-tailored software, policies and procedures and aligning company goals for efficiency. Ability to adhere to strict confidential procedures to ensure vital information is not provided to competition, the media and the public.

Accomplishments – Management, Leadership & Integrity

Mt. Royal University: University Entrance Options – Dean’s Honor Roll Recipient Fall 2021

Panoptic Automation Solutions: Successful in organizing and preparing the company for COR audit; ensuring high quality of H&S standards were met, exceeding previous audit standards.

Golder Associates Ltd: Joined project management team to manage a $73 million-dollar multi-provincial project, during which the client requested expertise on several projects spanning across Canada, one led to the completion of an offshore terminal. | Alberta Health Services (6-month contract): Achieved 100% data entry accuracy of 400 2011 Influenza records daily and, within 2 months, supervised and mentored a team of 10.  After 3 months, supervised 4 rooms averaging 20 people per room, and reinforced new employee training & business planning with management, consolidating efforts to extend the program. (3-day contract): Completion of 4 months of payroll entry into SAP within 2 days, 2 weeks ahead of estimated allotment time, to meet the 2011 T4 tax season.

SAIT Polytechnic: Successfully navigated administrative duties among two campuses, providing statistical information to capitalize on earned revenue budgetary forecast, and provided students with career employment knowledge to land careers in a recently trained field.

Alberta Equestrian Federation: Implemented new office policies and procedures and overhauled company processes to meet the needs of the equestrian community.


Independent Contractor | Remote Office Manager

  •  Bedsiide, previously OnPulse (based out of the USA)
  •  May 2020 - Feb 2021

• Collaborate with CEO and Executive Team to create team unity through virtual means
• Create start-up material (i.e., Quality Management Plan, Policies and Procedures, Branding/Marketing documents, Employee Manuals/Onboarding)
• Creation and maintenance of SharePoint, use of multiple applications for marketing, sending out automated surveys, and campaigns
• Supervise, mentor, train, and coach team
• Partner with HR and Finance to update and maintain policies, as necessary
• Producing reports, composing correspondence, and drafting new contracts
• Creating presentations and other management-level reports

Project Administrator (Part-Time)

  •  Wood
  •  May 2019 - Apr 2020

• Process timesheets, expenses, and overtime in Oracle. Process and track onboarding and offboarding
• Track and update MOC and Trend logs
• Assist HSSEA team: create safety moments, emergency guide and building poster updates/recreation, SharePoint site input/revamped for more traffic, ensure fire wardens and first aiders are up to date in training
• Assist Quality team: create workflows and processes
Project and Office Coordinator (Contract) | ND Ventures Ltd. | September 2018-April 2019
• Collaborated with the CEO & COO on daily schedule and duties, aligned calendars, commitments, and travel arrangements
• Created, updated, & maintained NDV and Project related Policies, Procedures, and Workflows
• Regulated strict document management control and defining procedures for their retention, protection, retrieval, transfer and disposal
• Draft & proofread correspondences, reports, presentations, and legal documents, such as NDAs, MSAs, etc.
• Directed event planning, including coordinating client/industry events (client, charitable, business meetings, association, AGM etc.)
• Lead on advising NDV of potential commercial office space suitable to the needs of the company
• Coordinated with HR as required and on-board/off-board new hires/and workers leaving the organization
• Facilitated SpringAhead (time management) for all contractors and employees
• Maintained HR files in accordance with laws, regulations, and established standards
• Performed invoicing, expense and accounts payable processing and reconciliation

Project Services Lead

  •  Panoptic Automation Solutions
  •  Jan 2017 - Aug 2018

• Provided knowledge-based skills to re-align the corporation to succeed at a level of growth set out by the Board and Corporate
• Administered new employee and contractor onboarding, specifically regarding corporation standards, health and safety, and payroll
• Tracked and coordinated project progress, from initiation to closeout and auditing, with the Client and internal team members
• Analyzed costs and revenue using budget tracking tools, issued POs (R2P process), facilitated Replicon for time, expenses, and fee structures
• Coordinated and aligned meetings, such as project progress review meetings, quality circles, health and safety meetings, etc.
• Ensured compliance with Provincial health and safety and COR requirements
• Maintained Document Management systems
• Contributed to evaluation, alignment, and automation of processes, as part of continued efforts to standardize operations
• Regulated and tracked policies, revisions, change documentation, and signature logs in accordance with policies, COR, and ISO regulations
• Reviewed documentation for accuracy, and completeness, prepare for client submission and control internally for audits
• Provided management with KPI feedback

Project Admin Assistant

  •  Golder Associates Ltd.
  •  May 2013 - Aug 2016

• Collaborated with field engineers, project managers, principals, and associates on travel bookings, providing travel itineraries including rental vehicle information and on-site camp or hotel accommodations, including required safety gear within guidelines of the client’s procedures
• Aided multiple divisions with on-the-go project work, i.e., project management, project coordination, word processing, document control, reconciliation of documents, auditing, etc.
• Maintained project budgets, estimating and forecasting
• Upheld strict confidentiality procedures on all projects, including highly politicized projects
• Acted as software operations expert for MS Office products, Adobe Acrobat, etc. Troubleshoot commonly used software programs, company templates, and other technical issues


University Entrance Options

  •  Mount Royal University
  •  Aug 2021 - Apr 2022

University Entrance Options | Winter 2021 | Mt. Royal University
• Change, Challenge, Choice
• Professional Communications
• Topics of Indigenous Studies
• Life-Span Development
• Forensic Science
• Foundations of Math (Math-30-1)

University Entrance Options | Fall 2021 | Mt. Royal University
• Effective Learning
• Academic Writing
• Intro to Indigenous Studies
• Intro to Psychology

Open Studies

  •  Mount Royal University
  •  Jan 2021 - Apr 2021

Open Studies | 2021 | Mt. Royal University
• English 30-1
• Science 30-1

Office Administration Certificate - With Distinction

  •  Columbia College
  •  Oct 2002 - Apr 2003

High School Diploma

  •  Lord Beaverbrook High School
  •  Aug 1996 - Jun 1999