Email Verified Kerri H
0/5 (0 Feedback)
Member since July 5, 2022
Profile health 80%

Administrative Jill Of All Trades

  • British Columbia
  • Save

I’m an administrative professional with two decades of experience in a variety of industries, business sizes and roles.  This varied experience has given me the skills to manage any administrative role with efficiency and excellence.

For the past year I’ve been working as a Virtual Assistant to a Realtor, in the role of listing coordinator.  I’m enjoying it so far and am looking forward to taking on similar roles with other clients.

I’m a creative and resourceful administrative professional, and one of my favourite things is helping out small businesses or individuals with all the behind the scenes nuts and bolts that go into making a business flow smoothly and stay on track.


Listing Coordinator

  •  James A Walsh Real Estate
  •  Aug 2021 - Present

-Manage email inbox for owner
-open up new client files
-Schedule necessary inspections/services for new listings
-order photography prior to launch of listing
-create MLS listing
-communicate with clients regarding updates on their listing
-ensure proper documents are collected
-maintaining online file system
-tracking document requests from buyer agents
-create/update procedures for all tasks
-create Excel databases to track specific information as requested

Administrative Coordinator

  •  Fire-Tech Systems
  •  Jul 2016 - Jun 2022

-Scheduled annual fire alarm inspections with customers
-Coordinated sub-trades that may be required at annual inspections
-Created annual fire alarm inspection reports and verification reports for new building projects
-Scheduled and coordinated follow-up service calls to repair deficiencies found during inspections
-Invoiced fire alarm inspections and relevant sub-trades to customers
-Maintained filing of all reports and billing records
-Created databases to enable tracking of works in progress
-Created system to enable ease of monthly scheduling duties
-Coordinated with service department as need arose to meet customers' service requirements
-Provided reception backup whenever necessary

Production Coordinator

  •  WestRock Company of Canada
  •  Nov 2014 - Feb 2016

-Created position to act as liaison between shipping department and production/sales service/outside manufacturers for largest plant in Western Canada division
-Scheduled delivery appointments with customers
-Coordinated last minute/emergency deliveries that needed to be made
-Devised and maintained log of trailer activity
- Continually refined role and expanded duties
-Provided administrative support for shipping department
-Attended meetings and contributed pertinent information
-Performed some supervisory duties in the lengthy absence of department supervisor
-Ensured inventory counts were done according to schedule

Payroll/Invoicing Clerk

  •  WestRock Company of Canada
  •  Dec 2011 - Nov 2014

-Processed employees' timesheets and bi-weekly payroll submission
-Employee setup/termination in multiple systems
-Processed vacation requests and maintained vacation registry
-Processed daily and month end invoicing
-Entered month end inventory and generated reports

Assistant Production Coordinator

  •  Film Industry
  •  Jun 2011 - Oct 2011

-Performed front desk duties in busy film production offices
-Worked directly with Production Coordinator to set up office before production began and close it down after shooting wrapped
-Arranged for courier pickups
-Maintained communication with the set
-Created and distributed daily reports in a timely manner

Office Manager

  •  Boomerang Financial (now Heritage Lending Group)
  •  Aug 2007 - Jun 2009

-Processed client mortgage applications
-communicated with banks/clients regarding required documents for submission
-Assisted in transition to full-fledged mortgage brokerage from bank mortgage specialists
-Helped to establish application process and office systems as team grew and expanded

Accounting Assistant

  •  Joyce Lamm
  •  Jan 2003 - Dec 2003

-Credit card/bank account analyses
-General ledger data entry/journal entries; bank reconciliations (Quickbooks)
-Prepared personal tax returns using tax preparation software
-Performed various office duties/ran errands/trained new employees