15 Tasks You Can Outsource and Forget About
You may have heard about using a virtual assistant for your business, but are wondering if the service would really be valuable to you. What does a virtual assistant do anyway? Well, here are 15 tasks that you can outsource to a virtual assistant, freeing you and your staff up to focus on what you do best.
In Canada, the average virtual assistant makes $16.80 an hour. But what does a virtual assistant do? And why are so many business owners hiring VAs to help them get more done and save money?
In this blog post, you’ll learn all about virtual assistant services, and some of the tasks they can help with so you can focus on the things that matter most in your business and family.
Ready? Let’s get started.
What Does a Virtual Assistant Do?
One of the biggest reasons why Canadian business owners struggle to scale their business is because they’re trying to wear all of the hats at once. Time is money, and when you’re trying to juggle a million things each day, it’s natural that some tasks are forgotten about or pushed to the side.
Unfortunately, this can lead to a lack of growth due to decreased productivity. Luckily, virtual assistants can help you turn this around.
A virtual assistant works with you remotely (over the internet) and assists you in day-to-day tasks. One of the reasons why it can be difficult to figure out exactly what VAs does and how they can help is because they often do such a large variety of work.
Here are 15 tasks you can delegate to your virtual assistant:
This is one of the biggest time savers for busy business owners. Virtual assistants can do most of the groundwork when it comes to research for your business. Whether it’s finding market data, looking for office space or events, or identifying potential clients or investors, virtual assistants can do it all.
This is a big deal because most business owners find it difficult to fit in research while still handling the day-to-day running of the business.
2. Finance Management
While a virtual assistant can’t do your accounting, they can help you make purchases, maintain budgets, and keep track of all expenses. This makes it much easier for you when it’s time for tax season.
They can also keep track of your day-to-day financial management including billing your suppliers and following up on unpaid invoices, and more.
You’ll find it much easier when you have all of your financial information organized and stored.
3. Social Media
Many people use virtual assistants for social media. Not only can they help you manage your social media accounts, but they can also help you grow them.
Virtual assistants are often excellent at writing and scheduling social media posts. They can also help you keep up with daily content and ensure your accounts are interacting with followers. Virtual assistants can also monitor your statistics, create reports, and grow your following on social media.
4. Email Management
How much time do you spend in your inboxes? If you’re anything like most business owners, it’s probably too much time. Virtual assistants can help you manage your email. This includes:
- Answering contact emails
- Responding to job inquiries
- Replying to general questions
- Creating filters
- Organizing emails
- Responding to customer service emails
- And more
Email takes a massive chunk of time each day for most business owners. By handing this task over to a virtual assistant, you have time to respond to the most important emails.
5. Creating Content
Virtual assistants can also help you write content for your blog, emails, websites, and more. When you’re producing a constant stream of content, potential customers can more easily discover your business through Google and social media.
But it’s becoming increasingly difficult to be competitive online as businesses in all industries are lifting their content marketing games. Keeping up with all of your content needs can be seriously time-consuming. That’s why a virtual assistant can be such a good option.
6. Data Entry
Delegation improves your productivity levels. It simply makes little sense for you to be doing your own data entry as this is a task that is easily delegated. Here are just a few examples of data entry tasks you can give your virtual assistant:
- Building and updating your databases (sales, contacts etc)
- Checking data is accurate
- CRM report generation and data entry
- Compiling and entering data from online surveys
- Custom data entry based on your company’s needs
Data entry can be hugely time-consuming and doesn’t require high-level skills. This makes it a great task to delegate.
If you have an eCommerce business, there are plenty of tasks that may be stealing your time. Here are just a few of the things your virtual assistant can do:
- Replying to reviews
- Customer support
- Handling website transactions
- Competitor analysis
- Dealing with returns and exchanges
- Processing orders
- Editing product images
- Writing product descriptions
- And more
eCommerce websites need continual work, so a virtual assistant can also help with any other custom tasks that are taking time away from growth-based tasks.
Many virtual assistants began their careers in administration, and this makes them a great choice if you have admin related tasks you’d like to get off your plate.
Here are a few examples:
- Calendar management
- Following up with customers and clients
- Rebooking appointments
- File management
- Support tickets
- Producing graphs from spreadsheets
Sure, you could do all of these things yourself. But that hour you spend each day sorting out your calendar could be spent pitching clients, calling prospects, or thinking about business growth.
It’s super important that your emails, ebooks, reports, presentations, and blog posts are free from grammar and spelling errors. These errors can make you look unprofessional and prevent potential customers from working with you.
A virtual assistant can be another set of eyes and can check your writing to ensure it’s error-free.
If you create podcasts or videos, or record information from meetings or interviews, a virtual assistant can be hugely helpful.
If a virtual assistant has transcription skills, they will turn this content into writing, which you can then reuse as blog posts, emails, or long-form content like whitepapers or ebooks.
11. Creative Work
It can be hugely helpful to get another point of view when you need to do creative work, and virtual assistants are excellent for this. Virtual assistants get to know your business inside and out, making them a great resource for brainstorming.
Whether you need some help coming up with blog post ideas, email subject lines, or new product offerings, virtual assistants can help. While many people use virtual assistants for the day-to-day running of their business, you can also benefit from their creativity, which is awesome when you’re having one of those days when you feel like you don’t have a unique thought left.
Pitching can be hugely time-consuming, and your virtual assistant can help you connect with potential clients. You can craft an awesome pitch, which your virtual assistant can then tweak and personalize before sending it.
You can also give them a followup schedule, so you can set and forget a large part of your marketing when you’re working on other parts of your business.
In order for your business to grow, you often need to be continually pitching. But this can be difficult when you have so many balls in the air. That’s why it’s a good idea to delegate some of these activities to your virtual assistant.
13. Spreadsheets and Presentations
Most virtual assistants will at least have a basic understanding of presentation, word-processing, and spreadsheet software.
If you have to put together a presentation or report, you can easily outsource this to an experienced virtual assistant. Here are a few activities they can do:
- Creating basic reports (annually, monthly, weekly, or daily)
- Creating charts and spreadsheets for client meetings
- Creating slideshows
- Putting together PowerPoint presentations
- Designing basic flyers
Even if you prefer to do most of the above yourself, you can use a virtual assistant to do the groundwork.
14. Travel Planning
Planning travel can be a huge chore, particularly if you don’t have the time to compare flight options or research hotels. Many virtual assistants excel at this type of work, making your life easier if you have to travel for professional or even personal reasons.
If you need to travel, ask your virtual assistant to do basic research like comparing airlines and stopovers and checking which day is the cheapest to fly. This will cut the amount of time you spend on Skyscanner significantly- giving you more time for other things.
15. Project Management
Eventually, you may end up with a team of people working with you to move your business forward. This can include web designers, freelance writers, web developers, social media experts, and more.
A virtual assistant can help you manage these people, ensuring that everyone is on track and keeping each project heading in the right direction even when you’re busy with other things.
Do You Need Virtual Assistant Services?
Hopefully, the above information answers the question “What does a virtual assistant do?” As you can see, you can delegate a huge variety of tasks to a virtual assistant- you’re only limited by your imagination. You can click the button below to have one of our team contact you for a free consultation to see how we can help your business save time and money.