Real Estate Virtual Assistant

Virtual Real Estate Assistants can keep you on top and give you your life back!

Go-getting real estate professionals demand savvy and reliable real estate virtual assistants that can keep them at the top of their game. The possibilities are endless for real estate agents to expand their current business.

Real Estate Administration Administration

Let your real estate assistant manage the time-consuming, but crucial, real estate administrative tasks and keep everything up to date and in order.

RE Customer Service

Let your dedicated real estate VA take care of your customers, update MLS and data bases, setting-up open houses, and much more.

Research on Properties

Your virtual real estate assistant can research properties and their owners, check legal names, public records, and many other things.

Real Estate Social Media

Your virtual assistant can post interesting articles on your social media accounts, link to and curate great content that will attract potential clients.

Data Entry

Let your real estate assistant create fresh content for your website or social media campaign and syndicate it out to drive more engagement, traffic and real estate sales.

Manage Email & Appointments

Have your assistant manage your emails and set up appointments so you can focus on selling more properties.

A real estate virtual assistant can help with almost any task or project you can outsource

Having a skilled real estate virtual assistant will drastically increase conversions, decrease your per-customer acquisition costs and make your social presence more appealing. They can even help with real estate CRM and website management.

Work Less & Sell More

Working with a Real Estate Virtual Assistant is the perfect setup for busy Realtors who have become to busy for family and friends.

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Tasks to Outsource to Your Real Estate Virtual Assistant

The tasks are endless that you can have your virtual real estate assistant accomplish to help grow your business. The possibilities are endless for real estate agents to expand their current business. Here are a few ideas for the different tasks your assistant can do for you.

Your VA can create a new real estate blog or website for you, adding a few pages about your team, listings, and buying/selling process, upload new listings, curate blog posts.

Your real estate virtual assistant could identify clients to contact for getting new referrals. You’ll just have to approve the email template that your assistant uses.

Your virtual real estate assistant can handle the back and forth the get the best time for an appointment with a seller.

Your virtual assistant can research the prospect property and its current owners, checking the legal names of the owners, the public record information about the land and any other information that you need.

Your real estate VA could see if there are any schools near the property and if they are considered to be the best in the area.

Your remote assistant can create and follow a checklist for new listings.

Real estate virtual assistants can also create and customize feedback forms for you to use during showings. Your assistant could also analyze and compile the data you’re gathering and create a weekly report so you are always on top of your game.

Your virtual real estate assistant can draft a marketing plan to help with the needs of each home owner for selling their property.

Your VA can also review the information in the Seller’s Disclosure form, as well as proofread all documents related to the purchase or sale of a property.

Your assistant can save you time by proofreading new real estate listings for accuracy and checking that the data was imported correctly across listing platforms.

Your virtual real estate assistant can find the best photographers in the area or contact and make an appointment with your usual photographer, then collect and upload the new images.

Your assistant can make the necessary updates for each of the listings, websites, and platforms where the listings were promoted.

Your assistant can manage your personal and showings calendar, finding the best time to meet with potential buyers that would like to view your properties.

Your virtual real estate assistant can also email the buyer’s agent for follow up after a showing.

Your real estate virtual assistant can create and promote your open houses.

Your RE assistant can transform your market data into content for your social media channels, blog or website. It’s a great way to increase your website traffic and reach more people.

Your virtual assistant can take care of compiling and uploading data to the MLS database.

You don’t have the time to see which online and offline publications from your area allow real estate agents and individual businesses to run ads for free, but your virtual assistant can do that research for you. And why stop there? Your VA can help design the Ads and manage their publication.

Your virtual assistant can curate and post interesting articles on your social media accounts, create and post infographics about real estate in your area and create great content that will attract people who want to sell or buy a new property.

Your real estate virtual assistant can prepare a list of questions, so you don’t forget to ask the important questions during your meeting.

Your real estate virtual assistant can prepare your CMAs so you have data supporting your next presentation or blog post on market trends and the current real estate climate.

You can have these details all prepared to be able to have this information available for potential buyers.

Your virtual assistant can check MLS listings and other tools to see if the property you’re selling has a competitive price.

Your virtual real estate assistant can help you find a local home staging company and set up an appointment for you and the homeowners.

Your virtual assistant can crop the images you want to use for the listing and make visual adjustments to make your listings stand out.

Your real estate virtual assistant can collect and edit the necessary data to create a property brochure and handle the design, print, and delivery.

Your remote real estate assistant can create and set up online ads to promote your new listings.

Your virtual real estate assistant can keep your contact list updated and set up email campaigns to promote your properties.

Your real estate remote assistant can also post new listings to your Facebook page or other social media channels to reach even more potential clients.

Your assistant can also handle email marketing for you. Just select your favorite email marketing platform and your virtual assistant can take care of the rest.

A virtual real estate assistant can create a quarterly real estate marketing reports. Your VA can always keep you in the loop about what’s driving sales for other realtors and where the industry is going.

Have Questions?

Virtual Assistant Canada F.A.Q

Absolutely, all our plans are month to month you can downgrade, upgrade or cancel anytime!

A Virtual Assistant works remotely – they never have to step foot in your office! They can do anything you need, provided they have the information, instructions, and software available to them online. All Virtual Assistants work hours that suit their lifestyle and do not have a set schedule. However, all your tasks will be done on time and how you like them. Better still? Time spent on each task is tracked precisely by seconds. So there are no round ups to nearest 15-minute block. You also don’t have to worry about break times, superannuation, income tax or anything else!

Our Virtual Assistants are trained, very experienced and smart. There is no training required on your part. But since we love to do things YOUR way, it is a great idea to explain to your VA how you would like tasks to be completed if necessary. This may be as simple as a document with instructions, or an in-depth Skype conversation. All our Virtual Assistants have vast experience in VA roles, and are super-fast learners. Most clients find they spend around an hour or so on coaching, and then provide feedback ongoing!

Our virtual assistant services use advanced time-tracking tools to ensure the most accurate time tracking possible. All tasks which are completed for you are time tracked – meaning your Virtual assistant will start a timer when he/she begins working on your task and Stops the timer when the task is completed or your VA has switched to a different task. 

If it takes your assistant 5 minutes and 12 seconds to go through and sort your inbox, that is the exact time which goes towards your monthly plan. You will get regular reports on the total amount of hours used. You can rest assured that you will only be charged for work performed and not a second more.

Please allow up to 24 hours for your account to be set up and to be assigned a dedicated VA. Once this process is completed, we will email or call you to provide access to your personal dashboard where you can add tasks, leave messages, share files and so much more. While your account is being set up, it is a great idea to prepare a list of tasks you would like to outsource to your assistant, as well as write down all instructions and requirements you would like your Virtual Assistant to follow.

Our amazing Virtual Assistants are located across Canada. Our virtual assistant all have their own Canadian phone lines and can be reached anytime during North American business hours.

We also have foreign assistants at a reduced rate for businesses that wish to save money and have amazing help.

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